The process of tenants moving out of your property is always cumbersome. Therefore, it is natural for you, as a landlord, to want the entire process to be carried out as smoothly as possible. If the tenants stick to the contract or the terms of the agreement well, you will be left with a spotless property where you have to do next to nothing in the move out process. This process also needs to be carried out as quickly as possible so that you can start your search for new tenants for your property so that the income starts rolling in without any delay.
However, this never happens. Tenants generally do not leave your property spotless, and it is often in a complete and utter mess. What do you do in that case? How to avoid this problem from arising in the first place? Let’s find out!
Ensure that the tenants notify you well in advance.
It is a good practice to set a notice period to ensure that you are prepared for your tenant’s departure. In fact, you can even set a date when the tenants can leave your property. If your tenants notify you in advance, it leaves you with enough time to look for another tenant, inspect the property before they plan to leave, get their security deposit in place and much more. There are several things that you need to take care of before your tenant’s departure so the earlier you know about it, the better it is for you to plan.
Review the contract.
It is essential to go back to the contract and review it again to ensure that all the points given in the contract are being adhered to by the tenant and you. With time, it is possible that you might forget about some of the things that were mentioned in the contract. Therefore, if you see that something is missing, you can send friendly reminders to the tenant. This will also help you to keep up with all the guidelines and other pointers promised in the contract.
Confirm the date of moving out with the tenants sooner rather than later.
You must be sure of the ‘moving out’ date of your tenant. In case there is a specific date stated on the contract, you must inform your tenant about it well in advance. Moreover, it is also vital that you are available on the day they are moving out. This ensures that there are no confusions or issues. In case something comes up, you can sort it out then and there.
Collect the keys.
Another critical thing to remember is the collection of keys. You must have a note of all the keys and the number of copies that you give to your tenant. When they are leaving, check if all the keys are in order. The problem of missing keys leads to many troubles later, so it is always better to be careful with the keys. This will help you avoid any follow-ups with your tenants at a later stage.
Inspect the property while they are still there.
Inspecting the property while your tenants are still there is much better than doing it later. In case you find any damages to your property, you can talk to them then and there. On the contrary, if you do the inspection later and find any damages, there is no guarantee that they would accept that they did it and pay for it. Moreover, if you find the damages before returning their deposit money, you can always deduct the money directly from their deposit.
Ensure that the security deposit is in order.
A security deposit is always a good idea to ensure that there is a safety blanket for when it is time for the tenants to move out of your property. In such a scenario, should a tenant leave your property in ruins or damaged beyond repair, you can hold onto that security deposit for the damages caused by the tenant. On the flip side, you can also deduct a certain sum from the security deposit if the damage is not much.
Create a checklist.
A checklist always comes handy to ensure that the move-out process of your tenant is smooth. It will make sure that you don’t miss out on even the smallest detail. Here is a sample of a checklist that you can use for yourself!
- Make a note of all the damages in your property and send it to your tenant
- Schedule to check the property before your tenant moves out
- Ensure that all the personal belongings and trash is removed from the property when the tenant moves out.
- All the doors and windows must be locked properly before you leave
- Make sure that all the bills are paid
- Ensure that all the light bulbs and fans are working perfectly
These are some valuable pointers that you must add to your checklist. However, every property is unique so you can customize it as per your requirements.
Why Invest in A Property Management Company to Handle These Tasks for You?
While you can certainly perform all these tasks by yourself, you can definitely not handle them as well as a seasoned property management company. The ‘moving out’ process of tenants is just one of the many aspects of managing a property. You need to perfect each and every step of this task perfectly, or countless things can go wrong. Hiring a property manager is your best bet if you wish to get your tenants to move out without leaving a world of mess behind. In addition to that, they also help the tenants vacate a particular property without any kind of hitch.
If you are on the lookout for a stress-free and hassle-free move-out process, contact premium property management companies such as Propadis to do the job for you!